Participants requiring a letter of invitation to assist with their arrangements to participate in the congress should send a request for an invitation letter to firstname.lastname@example.org. Letters will only be sent to those who are registered and fully paid via bank transfer to the Congress bank account. Kindly ensure that you include your full name (as shown in your passport), passport number and postal address and we will arrange for the letter to be issued and emailed to you within 5-7 working days.
All expenses involved with attending the conference are the responsibility of the attending party. Please note that this letter is not any form of guarantee from the organisers nor is it an offer for financial support.
If your visa application is denied (provided you applied within the deadlines set forth in the ERS 2018 Cancellation Policy) and ERS receives a copy of the denial by email to email@example.com, your registration fee will be refunded, less a £50 administration fee.
The United Kingdom requires citizens of many foreign countries to obtain visas to enter the UK. If you are not a citizen and are intending to attend ERS 2018, please ensure that you obtain the correct visa to enter the country.
To find out whether you need a visa and how to apply to visit London, please visit https://www.gov.uk/check-uk-visa or check with your local British Embassy or other diplomatic representative before you travel. The rules change regularly, so you should check you have the most up to date information for your trip.
Following the recent referendum vote for the UK to leave the European Union, visa-free travel is still in place for citizens of member states of the European Union, including to and from the UK.
OBTAINING A VISA
If you are required to have a visa for entry into the UK, it is your responsibility to apply for a passport, visa or any other required documents and to demonstrate to consular officials that you are properly classifiable as a visitor under the laws within the UK. ERS cannot assist attendees with the interview process, nor can anyone representing the sponsoring organisations call an embassy or consulate on your behalf to provide support for granting a visa. Should your application be denied, ERS can neither intervene in the process nor change the decision of the governmental agency.
Documents you must provide include:
Where to send your documents:
Additional Information needed:
You might also need:
Apply Online using the convenient Online Visa Application Form.
You will need to have your fingerprints and photography (known as biometric information) taken at a visa application centre as part of your application. Visit the Visa Application Centres for a full list by country.
Registering with Your Embassy
ERS suggests that tourists register with their country’s consulate or embassy when traveling.